Studio Admin Assistant - Full Time

Helen Lucas Architects are seeking a proactive, organised and experienced Studio Admin Assistant to join our team. Working closely with our Practice Manager, this varied role offers the opportunity to support the smooth day-to-day running of the studio while contributing flexibly across several areas of the practice. Responsibilities range from administration and bookkeeping to event coordination, PR communications and wider studio operations.

This position is ideally suited to a highly organised individual who thrives in a dynamic environment and takes pride in delivering excellent administrative and operational support. With no two days the same, this is an exciting opportunity to develop professionally within a creative, collaborative and people-focused workplace where initiative, attention to detail and teamwork are highly valued.

The ideal candidate will possess excellent organisational, communication and problem-solving skills, with the ability to manage multiple priorities and work both independently and collaboratively. Strong IT skills and experience with administrative and financial processes are highly desirable.

Key Responsibilities

·       Studio Operations – Supporting day-to-day operations & providing administrative support.

·       Finance & Administration – Assisting with timesheets, bookkeeping, expenses and VAT records.

·       Office Management – Managing project archiving & updating company policies and procedures.

·       Facilities Management – Assisting with H&S administration & equipment management.

·       CPD Coordination – Managing the CPD programme, ensuring compliance with ARB requirements.

·       PR & Communications – Assisting with website updates, award submissions and PR items.

·       Events & Team Activities – Planning and coordinating staff events, trips and celebrations.

Skills & Experience

Essential

·       Minimum of two years' experience in an administrative or office support role.

·       Excellent organisational and time-management skills.

·       Strong written and verbal communication skills.

·       Proficiency in Microsoft 365, including Word, Excel, and Outlook.

·       A proactive, solutions-focused approach with the confidence to take initiative.

Desirable

·       Experience using Adobe InDesign and Photoshop.

·       Basic bookkeeping or finance administration experience.

·       Experience supporting marketing, communications, events or PR activities.

·       An interest in architecture, design or the creative industries.

To apply, please email your CV and covering letter, marked for the attention of Liz Martin to: recruitment@helenlucas.co.uk

Applicants must have the right to work in the UK. No agencies accepted.

It has been great to revisit this recently completed Newhaven project, which involved the reconfiguration, extension and thermal upgrade of a historic listed property. The addition of a side and rear extension has increased the internal floor plan, enhanced solar gain, and improved the connection between spaces, creating a home that is better suited to family life. 

As architects, it is always rewardinig to reflect on how spaces are used and enjoyed once occupied. Our clients have done a wonderful job of furnishing the space and giving it a sense of character that continues throughout the home. 

Our Cairngorms Cottage retrofit project is now complete - a thoughtful transformation that has turned a simple existing interlocking-log cabin into a warm, characterful Highland retreat. Wrapped in woodfibre insulation and finished in Scottish larch, the finished building brings together robust low-energy performance with the charm of the original structure.

Great to see the masonry detailing coming together at our East Lothian extension, referencing exisitng rubble walls around the B-listed property. The fine droving and horizontal broaching at the rybats recreates the detailing elsewhere on site. 

The new but traditionally built stone wall partly conceals a more contemporary language beyond, with crisply detailed zinc and timber clad buildings built against the wall forming a new courtyard. These will provide a porch, utility, and guesthouse for our clients. 

A sneak peak at our latest Grange project as it nears completion. 

A salvaged fireplace insert with a new joiner-made surround, paired with dark metalwork radiators to contrast the light walls painted in Atelier Ellis. A bespoke staircase leading to the loft conversion above - oak bullnosed treads with painted risers to follow. New rooflights introduced now flooding the space with natural light.